Password synchronization between vaults
I have the family version 8 with several vaults on two W11 PC's and two iPhones. After using 1Password for several years I was shocked to learn that passwords do not synch up between vaults for duplicated logins. In 2025, after many years of version updates, I never imagined that 1Password synchronization could be an issue, that is until I read about it on the forum.
I now know that it is Best Practice to "Move" logins, not to "Duplicate" them. But sadly it is too late for me. With hundreds of logins between my wife and me in 4 vaults, I now have no idea where the duplicates are and therefore unable to attempt a manual synch.
Do you have a utility available that detect duplicates across vaults? Or a utility that synch's them? If no, can you suggest best practice to detect duplicates and manually synch.
1Password Version: Not Provided
Extension Version: Not Provided
OS Version: Not Provided
Browser: Not Provided
Comments
-
Unfortunately, there is no method for cross-vault comparison.
I can't say the steps below are the best. They rely on my experience over the years and how I went about it.
- (For anyone finding this discussion) I have a family membership, and these suggestions are from that point of view. You could easily adapt them to a single individual membership if that's what you use.
Going with my first thought here. I'd start by creating a new shared vault between the two of you. This would be temporary, most likely. You could even use the default shared vault if that's your choice. Just remember the default shared vault is shared account-wide if you have other folks in the account. For us, we went with the new shared vault for exactly that reason (our kids were part of the membership and had access to the default shared vault). I'd place all of the duplicates from your vaults in the vault you decide on.
They would be grouped together in order unless the names have been changed on one device and not the other. The reason I suggest this instead of working with the computers side by side is you'll have a group of what logins should be shared, and you would not need to go back after the cleanup and move the logins you want shared, potentially missing some. In reality, it's really unimportant as long as you have a method that works for you. Again, I'm sharing my personal experience. Either method you use will likely require you to sort and group at some time.
The good thing if you're using a membership is that any changes you make will propagate through the other devices. So, your current syncing will be fine. I highly recommend working from the PC's if possible. They give you more real estate to look at each login when you're comparing. It's also much more comfortable mentally. At least it was for me.
I highly encourage you to break your work into small groups. It's super easy for your brain to fatigue, and you'll start making mistakes. I suggest a couple of groups each day. If you do 10 in the AM and 10 in the PM, you'll be less stressed and less prone to making a mistake. You can add a group in the day if you're feeling up to it. It may take a few weeks to get everything just right. You may even catch a few in your normal use during the day.
I encourage you to archive the duplicates and not delete them. That way, they will be accessible if you make a mistake. My first action is always to archive and not delete. It gives me more peace of mind. My reason for that is I am a habitual trash remover, and I find myself permanently deleting the items. By using the archive first, I'm trying to keep myself from deleting things too early, as I have lived to regret it in the past.
I hope this gives you some ideas.
1 -
Thanks very much. Your advice will be most helpful to me and to others I am sure.
0 -
Thank you. I'm glad you found it helpful.
0
