Creating vaults of old records

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wkleem
wkleem
Community Member

Is there a way of marking vaults for terminated employees? I want to create vaults for employees who have left in addition to the current ones. I haven't set it up yet. Also, can 1Password for Business handle zip files. These are for scanned files. I know there is a 5GB limit for documents and images.

A use case for Folders which I know is unsupported is that employees can take a sabbatical and, later, come back to work. In the meantime others would have taken their place until their return.

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  • Hey @wkleem! Could you clarify what you're looking to do with those vaults? When someone leaves, their private vault is deleted. If you want to access items they were using after they leave, you can ask them to use a shared vault instead and you can access that anytime after they've left the team.

    You can indeed upload ZIP files, and any other types of files you'd like, as Document items in your 1Password account.

  • wkleem
    wkleem
    Community Member
    edited October 2019
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    Thanks.

    Currently for Teams/Business it is just me but for employees, they are semi permanent and can come and go. The employees are PC illiterate and don’t have access to any. They all have and manage their own phones. I also suspect the OS is unpatched and outdated.

    Each time they leave and return, new paperwork have to be filed and refiled. I need to digitise some of the paperwork for record keeping purposes.

    I suspect except for me 1Password or any Password Management will be unfamiliar to the employees.

    We are a SOHO (Small Office Home Office) company

  • AGAlumB
    AGAlumB
    1Password Alumni
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    You could suspend those users instead of deleting them if there's a likelihood they are returning. 1Password Advanced Protection in 1Password Business can help to some extent with knowing whether your organization is up to date. But you're right that a bigger challenge can often be getting people onboard with using a password manager at all, especially if they are not computer-savvy in the first place. However, one thing I've found with my family, and also heard from customers with their families and businesses, is that you can get people to familiarize themselves with 1Password by putting information they need there -- whether that's the Netflix account, or sharing login credentials for critical systems there. It can be a good incentive to start off, and then people realize they can store other stuff there too to keep it safe and offload it from their brains -- we've all got plenty of other stuff to keep track of ourselves. :)

  • wkleem
    wkleem
    Community Member
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    Thank you for the link. I'll look it up.

  • AGAlumB
    AGAlumB
    1Password Alumni
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    :) :+1:

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