I have a Marketing Vault. We store all logins for marketing here.
I have an external consultant (Lars) who needs access to the Google Ads Manager login.
I made a guest account for Lars and gave him a vault: Lars Vault.
My question:
How do I share the Google Ads Manager login with Lars without making a duplicate of the login..?
The reason for not wanting to duplicate is that it adds complexity in keeping passwords up to date across the organization if there are multiple copies.
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Referrer: forum-search:avoid duplicate
Comments
Team Member
Hi @tejs! Welcome to the forum!
Can Lars have access to all the contents of the Marketing vault?
Hi!
No, we have a lot of logins there that we don't want to share.
Team Member
@tejs:
Thank you for the confirmation. In this case I only see two options:
I understand neither of these are ideal, but if Lars needs access to only one item inside an existing single vault, but not to the others, using the existing vault will be a no go.
Understood.
I think your product team needs to consider letting a login exist in multiple vaults or sharing with individual users.
The example described here is just one of many cases where we need this. In reality, it is not possible to use 1Password for our business without compromising on either allowing multiple copies (obviously not a good idea) or lowering security policies (least access policy).
We really like the tool in every other aspect so it seems like a strange missing component.
It leaves me with some questions:
Team Member
@tejs:
You definitely did not misunderstand the functionality of 1Password. This is a request that we have received before, so I have passed your feedback to the developers
The challenge is that there are a lot of technical and security requirements to consider when implementing a feature of this type. But this does not mean that there cannot be a way to do it, just that we have to be careful and make sure things works properly and securely without unintended consequences.
ref: internal/business-roadmap#5
ref: internal/business-roadmap#51
As far as best practices, the closest resources we have would be our getting started guides:
Administrators: Get started with 1Password
Team members: Get started with 1Password
I would very much appreciate if it were finally possible to change all copies of a password across multiple vaults with one click.
Team Member
Hi @matlexease
As this has been requested before, I’ve gone ahead and added your feedback to our developer database. Thanks for taking the time to share it with us today.
Hey Team - This is the only reason I am holding out on suggesting you over competitors to our business as our solution moving forward. Is this feature being considered at all seriously?
Team Member
@Mattbeatty89:
It is, please see this post from one of our developers with a summary of the current situation and challenges