Archiving Items from a Family Member Vault Before Removing Thier Account

starwolf

Hello, I moved all items from a family member's vault [FM] to my Private vault and archived them all in my Private vault in preparation for removing FM's vault and account. However, when I go to delete the vault, it says, "This vault [FM]-Shared' and its 14 items (including
14 archived items) will be permanently deleted."

All 14 items are also visible from my Private vault. I'm guessing Private vault must have its own Private archive plus a separate shared FM archive folder. In that case, how can I delete the FM vault while preserving its contents?

Also, I'm guessing removal of their account will be an additional step after deleting the shared vault, correct? (I have full permissions to manage the family account.)

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1Password Version: 8.10.36
Extension Version: 2.25.1
OS Version: 14.5
Browser: Edge

ag_tommy

@starwolf

You are deleting the vault itself. Think of the vault as a separate container. Deleting that specific vault would not delete items in the Private vault. Only those copies that remain in that specific vault.

• Before you delete the vault, ensure they are saved in another vault of your choice.

The Archive section at the bottom of the application will show items from ALL VAULTS. If you want to see the archive for a single vault create a collection for that specific vault.

Use collections to create custom groups of vaults

• Note it is not necessary to remove the vault. You could simply delete the user, and then the vault will remain as is if that's easier for you. It will be there for safekeeping.

Yes, the removal of the account is a different step. Add and remove family members

ag_tommy

@starfox

One caveat is that if they use the Personal/Private vault they'll need to move that data into a vault you can access. Remove the account will remove that vault.

starwolf

Thanks for the quick response. Sadly, I will be deleting their account because this family member is no longer with us.

To clarify a bit more, the Private and shared vault that I'll call by the name "FM-shared" are both under my account. I moved 14 items from FM-shared to my Private vault and then archived them in my Private vault. At this point, the FM-shared vault appears to be empty—unless I look in its Archive folder which now contains exactly the same items as when I look in Archive under my Private vault.

You responded: "You are deleting the vault itself. Think of the vault as a separate container. Deleting that specific vault would not delete items in the Private vault." You also said: "Before you delete the vault, ensure they are saved in another vault of your choice."

Well, this is exactly why I made this post. 1Password is not behaving as you describe, if I'm understanding you correctly. Again, I already saved everything to the vault of my choice, but when I go to delete FM-shared it says 14 items in archive will be deleted.

This is why I'm saying my Private and FM-shared vaults are behaving as if they are sharing the same Archive container.

ag_tommy

@starwolf

The content archived in the actual (original) vault would be deleted. As long as the content was moved to your (another) vault and then archived in that vault a copy would be maintained.

Try it for yourself. That's what I always did. It's very helpful to work with faux data and puts the mind at ease. ;)

1. Create a new/test vault and a test entry inside the vault. Name it so it's easily recognizable.
2. Move it to the desired vault. You can optionally archive it there.
3. Archive the original item in the test vault.
4. Attempt to delete the test vault. You should see the warning message about archived items.
5. Fully delete the test vault.
6. The archived copy should remain in the vault you moved it to.

starwolf

I appreciate the suggestions. However, I'm not as confident as you that your test (creating a temporary vault that I own and don't share with anyone) is identical to the real-world scenario: A vault I'm sharing with another account.

As I mentioned earlier, the other vault I'm moving items to is my own Private vault. The fact that 1Password combines the Private and shared vault archives adds to the uncertainty from a user's perspective. I have a total of 60 items in my Private vault archive. The shared vault contained 14 items. When I clicked the View Archived Items button inside this shared vault, it took me to a combined vault. These 14 items were part of the 60 total archived items. Furthermore, the items were intermixed with no separator or top-level* indicator of which vault each one came from!

I was finally able to work around this lack of clear delineation and safely remove the shared vault by:

1. Backed up 1Password by exporting everything to a 1pux file (saved it in a secure OneDrive vault for now).
2. Manually scrolling through the combined archive and locating all 14 shared items one-by-one.
3. For each item located, I discovered I can right-click and move it from shared vault to my Private vault directly from inside the combined archive container. (No need to unarchive, move, then archive again.)
4. Using the above approach, the count of items in the shared vault went down to zero. 👌🏼 The total archive count was still 60 items, but now all of them belonged to Private vault. And at last, I could delete the shared vault with no warning message indicating those 14 items would be deleted! 👍🏼

That warning message were there for a good reason.

Dave_1P

@starwolf

I'm glad that you were able to find a path forward. I did want to note that you can view archived item in a specific vault by creating a collection that only contains that vault:

• Use collections to create custom groups of vaults

Once created, choose that collection and then choose Archive and you'll only see items in the vault that you included in the collection.

Let me know if there's anything else that I can help you with.

-Dave