Help setting up new 1password account for family

alngtheway

I am looking to buy 1password for my wife and me, and am getting a bit confused about what my options are. I apologize if this sort of question has been answered multiple times before, I tried reading through the knowledge base but kept getting confused.

My wife and I each have our own Macbook, iPhone, and iPad. On top of that, we have a Mac mini that we share. However, we each have our own Apple IDs for our iphone/ipad/macbook because we have different apps we use and prefer not to have so much overlap. We do have family sharing set up with our Apple IDs.

Is it possible for us to purchase one copy of 1password that we can share amongst all of these devices without having to use the same apple ID on each of these devices? There are passwords we have that we share, and ones that we have separately, so we would ideally like to have one version of 1password that syncs through all of our devices. However, as I said above we don't really want to use the same apple ID across all of our devices.

Thanks for any help and if there is more information needed, just let me know.

hawkmoth

Since you have Family sharing set up, you need to purchase one copy for Mac. That copy can be shared with up to six family members.

The situation is a little more complicated for iOS. The basic application is free to anyone, but there is an in-app purchase required to unlock the advanced Pro features. Apple doesn't extend Family Sharing to in-app purchases, so if you do use different Apple IDs for your purchases from Apple, you each need to buy the Pro features separately.

I can't tell if you are aware that licenses for 1Password are sold on a per platform basis. Since OS X and iOS are separate platforms, they are supplied separately. A Mac purchase doesn't cover iOS, or Windows or Android for that matter. Sorry if you already knew that.

Since you also want to keep separate Apple IDs, you won't be able to share syncing via iCloud. But you should be fine doing that via Dropbox.

alngtheway

Thank you for your help. I was aware of the different platforms but appreciate you pointing that out. I wasn't sure exactly what added benefits I get with the Pro iOS features, but at a quick read it didn't seem to be something we would necessarily need. Still trying to fully understand all those benefits though to see if that will become an issue. Thanks again for the quick reply.

thightower

@alngtheway‌

iOS Pro fetaures : https://guides.agilebits.com/1password-ios-kb/4/en/topic/pro-features-faq

rickfillion

Hi @alngtheway‌,

If you're looking to share all of the passwords between all of the devices then you probably don't need the iOS Pro features. If you want to partition the passwords into separate vaults so that only some are shared, then you'd need iOS Pro for access to secondary vaults. If you'd like help determining the best way to sync things exactly as you'd like them, we'd be happy to help. Simply describe how you'd like things setup and we can point you in the right direction.

Rick

alngtheway

The plan would be for my wife and I to share the program and there is no need for separating anything out. We are happy to have all passwords shared since my understanding is we can set it up for multiple logins for a site (Amazon for example). So based on all of this, it sounds like I just need to purchase one copy through the Mac store for our Macbook pros and mini, which we can share through family sharing, just get the free iOS versions, and then just sync through Dropbox due to the different Apple IDs. I assume the shared Dropbox file is a relatively small one (we both just use the basic Dropbox). Thanks again for all the help.

Megan

Hi @alngtheway‌

Thanks for clarifying your ideal setup.

We are happy to have all passwords shared since my understanding is we can set it up for multiple logins for a site (Amazon for example).

You can indeed have multiple Logins for one site (I have collected 6 for Google, somehow!) For these Logins it is particularly important that you create a unique name for each Login: for example 'wife, Amazon' and 'husband, Amazon' (or something significantly more clever.) You don't want to be signing in with the incorrect account accidentally.

So based on all of this, it sounds like I just need to purchase one copy through the Mac store for our Macbook pros and mini, which we can share through family sharing, just get the free iOS versions, and then just sync through Dropbox due to the different Apple IDs.

Sounds like you've got it just right! There are instructions for Dropbox sync (and much more) in our User Guides and Knowledgebase if you'd like a walkthrough while you're getting set up.

I assume the shared Dropbox file is a relatively small one (we both just use the basic Dropbox).

The keychain file shouldn't be too large, unless if you include a lot of attachments in your database.

I hope this helps, but if you have any further questions, we're here for you!

stefjwin

I purchased the app for our Mac and also bought the Pro option on my iPhone. My understanding was that we would be able to use this for all of our devices (we have 6) in our family. I'm disappointed to find out we will not be able to sync our devices using iCloud because we both maintain separate Apple IDs. iCloud is configured for family sharing and presumably should sync across both our accounts. In my opinion, using Dropbox to sync is not only cumbersome but also not secure.
Any plans in place to correct this?

Drew_AG

Hi @stefjwin,

I'm sorry for any confusion on how this all works! I'll be happy to help clear that up.

I purchased the app for our Mac and also bought the Pro option on my iPhone. My understanding was that we would be able to use this for all of our devices (we have 6) in our family.

For the Mac version of 1Password, that's correct. The Mac App Store version of 1Password 5 for Mac is eligible for Apple's Family Sharing feature which allows up to 6 members of your family to share apps purchased from the App Store, even if they're each using different Apple IDs. What that means is that if you purchase 1Password for Mac from the Mac App Store, Family Sharing allows the other members of your family group download a copy of 1Password on their Macs without having to pay for it separately. You can find information on setting up Family Sharing on Apple's site here: https://support.apple.com/en-us/HT201088

The iOS version of 1Password is different because it's a free download and includes free basic features. Therefore, Family Sharing isn't necessary for the 1Password for iOS app because it's already free to download for everyone. On the other hand, the Pro Features in 1Password for iOS can be unlocked with an in-app purchase. Unfortunately, Apple does not include in-app purchases as part of their Family Sharing feature. Therefore, the Pro Features need to be purchased individually per Apple ID for those that need them. This isn't something we control, it's just how Apple's Family Sharing works. Apple has information about what purchased content can be shared using Family Sharing here: https://support.apple.com/en-us/HT203046

I'm disappointed to find out we will not be able to sync our devices using iCloud because we both maintain separate Apple IDs. iCloud is configured for family sharing and presumably should sync across both our accounts.

Family Sharing allows you to share purchased apps, but not the data you've entered in those apps. Unfortunately, iCloud does not let you share data with a different iCloud account. Again, this isn't something we have control over, it's just not something that can be done in iCloud at this time.

Sharing a 1Password vault is done within the sync service being used, not within the 1Password app. For example, take a look at this knowledgebase article. In the steps to share a vault with someone else, you'll notice the act of sharing a folder in Dropbox is done using the Dropbox software - 1Password just syncs your vault to that shared folder. Right now, iCloud simply doesn't have that same sharing option as Dropbox. So if you want to share a 1Password vault with your family, you'll have to use Dropbox sync instead.

In my opinion, using Dropbox to sync is not only cumbersome but also not secure.

I'm glad you're thinking strongly about the security of your data! I won't try to change your opinion of the security of Dropbox. However, the security of your 1Password data does not depend on the security of Dropbox, or of any other cloud sync service. We're very confident about storing 1Password data in the cloud, as your data file is encrypted with an exceedingly secure encryption algorithm called AES. Even if someone were to acquire a copy of your 1Password data file, it would be extremely difficult (approaching impossible in a human lifetime) for them to actually gain access to your passwords without your master password. In short, we believe it is just as secure as having the data on your computer. To learn more about cloud data security, please take a look through our Knowledgebase article on Cloud Security.

I know those are probably not the answers you wanted to hear, but I do hope it helps to explain how this all works and to clear up the confusion about that. If you have more questions about 1Password, please don't hesitate to ask us! We're always glad to help. :)

danco

I won't argue with you about security of Dropbox, we each have to make our own decisions on security.

But as to its being cumbersome, there's a little effort in setting it up, but not much, and once set up there's nothing that needs to be done normally.

littlebobbytables

If you have any followup questions @stefjwin please do post and we'll do our best to answer. Unfortunately as Drew has covered, sharing of data from inside iCloud Drive is not something we can do nor will be able to do unless Apple were to make some very significant changes to iCloud. Even opening up of iCloud Drive is not sufficient as CloudKit, the iCloud Sync framework works on a different level.