"Unfiled" Smart Folder

No longer included by default
I noticed when I received the 3.6 Beta 7 update that the Unfiled smart folder disappeared. Is this by design?
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Comments

  • sjksjk oversoul 1Password Alumni
    SirAtilla wrote:

    I noticed when I received the 3.6 Beta 7 update that the Unfiled smart folder disappeared. Is this by design?

    Maybe it's an unintended side effect of undocumented changes related to recent discussion: here? Pure speculation, since I'm still running 3.5.9 and AWS definitely has a more thorough/detailed (and appreciated!) change history than most developers.
  • khadkhad Social Choreographer

    Team Member
    edited April 2011
    Is this by design?

    Yes, unfortunately it did not find its way into the release notes. :S

    I'll make a mention of this.

    sjk, my understanding is that it is indirectly related to feedback of the nature to which you link. I don't know how directly that particular thread impacted the decision, but I think it is safe to assume it was a factor.
  • SirAtillaSirAtilla Junior Member
    khad wrote:

    Yes, unfortunately it did not find its way into the release notes. :S

    I'll make a mention of this.

    sjk, my understanding is that is indirectly related to feedback of the nature to which you link. I don't know how directly that particular thread impacted the decision, but I think it is safe to assume it was a factor.


    Hopefully you can re-create the folder by hand as it is something I referenced a fair amount. I used it as "my stuff or organize" folder.
  • brentybrenty

    Team Member
    SirAtilla wrote:

    Hopefully you can re-create the folder by hand as it is something I referenced a fair amount. I used it as "my stuff or organize" folder.


    I think that -- while it might require some effort -- it is probably more useful to set up a smart folder to meet a specific need we might have. For example, I have one set up to collect all of the passwords that sorely need updating (old, weak, duplicate, etc.)

    Having generated passwords show up in an "Unfiled" smart folder, essentially announcing themselves made me uneasy; and having a folder that automatically collected every example of my poor organizational skills was kind of depressing -- a monument to my failures as a child of the information age! <img class=" />

    I am sorry that we didn't give you guys a heads up when we made this change, but hopefully the additional features we add will be some consolation. :)
  • 3.6.0.BETA-13

    I don't see the "Unfiled' folder. I thought is used to be listed at the top of the folders list. I now see only the "All" (and the list of the specific folders).
  • thightowerthightower T-Dog Agile's Mascot
    Locker wrote:

    3.6.0.BETA-13

    I don't see the "Unfiled' folder. I thought is used to be listed at the top of the folders list. I now see only the "All" (and the list of the specific folders).


    I think it went the way of the DoDo bird. I cant remember exactly but it was changed a few betas ago.


  • sjksjk oversoul 1Password Alumni
    edited April 2011
    Check the results of a Posts search for Unfiled. :)
  • thightowerthightower T-Dog Agile's Mascot
    edited April 2011
    sjk wrote:

    Check the results of a Posts search for Unfiled. :)




    Ok this forum is really ticking me off.

    If you wanna know why just search for "unfiled" and "Unfiled"

    Major difference in post, it should not be case specific.

    Now dang it I just opened a new tab and it responded correctly.

    I know I am not going crazy because I tried to replicate it... Grrrrrrrrrr
  • thightowerthightower T-Dog Agile's Mascot
    sjk wrote:

    Check the results of a Posts search for Unfiled. :)




    I dont know if I should say thanks sjk. :P

    I always capitalize words when searching maybe I need to try both upper and lower case myself. I guess it could be that bump on the head today, I have a goose egg on the noggin. Oh well maybe it was me and I thought I did ... Good chuckle you gave me anyway. :D

  • sjksjk oversoul 1Password Alumni
    thightower wrote:

    If you wanna know why just search for "unfiled" and "Unfiled"

    No difference using the Search Form, which I usually prefer to do (with the "Display results As posts" option, which I haven't found a way to make the default).
  • LockerLocker
    edited April 2011
    3.6.0.BETA-14

    I need my "Unfiled" folder back! (or you can tell me how to create it as a smart folder)

    The confusion that I read in the previous posts can probably be solved by renaming the heading of "VAULT" to "TYPE" (or as you call it "KIND". Because the name VAULT suggests that it is sort of a storage place, as a folder, which confuse those who asked why an item appears both in VAULT and in FOLDERS.

    Originally, when 1PW was still an infant :), there were no folders, so VAULT was useful as a way to sort items. Now that there are FOLDERS, and even smart ones, the name VAULT does not fit anymore.

    BTW: It is very easy to create a smart folder (by KIND) that will group items the same way vaults do. (ie kind = Login etc). Just that it will not have the nice icon.

    So perhaps you can add the attribute "folder" to the parameters to build a smart folder. That way, everybody can define their own "unfiled".

    I would (re)make "Unfiled" as "folder isNot anyFfolder"
    and martinnel can make it "folder isNot anyFolder" AND "kind isNot Password"

    etc.


    And something to clarify the difference between Folder and Smart Folder:
    The way I see it is you can assign an item to a folder, but you don't (cannot) assign an item to a smart folder. With a smart folder it is more the other way: The smart folder will 'search' across the board for items that have a particular set of attributes (kind, tag, etc).

    And when you assigned an item to a Folder, it cannot be in any other folder, including the 'unfiled' "folder".
    When you build a Smart Folder, you don't move the item FROM another place into the smart folder. The item still stays wherever it was before (either a folder or unfiled).


    I still would keep the original "Unfiled" defind (visible) at least for new users, before they start to see the power if Smart Folders. [and rename VAULT to KIND/TYPE]. You can allow the users to delete the 'unfiled' folder just like they can delete any other smart folder, but ONLY if it will be clear enough how to recreate it again.
  • khadkhad Social Choreographer

    Team Member
    edited April 2011
    Hey Locker,

    First of all, we really appreciate your feedback. Your passion for the "Unfiled" Smart Folder definitely does not fall on deaf ears (or blind eyes, as the case may be when reading on a screen). I honestly didn't know the change was coming and was a bit caught off guard myself. ;-)

    I moved your post back to the beta forum — sorry for all the runaround — since the "Unfiled" Smart Folder is still available in the latest stable release and may return before 3.6.0 stable is released. I just didn't want to needlessly worry or confuse non-beta users. I promise it is nothing nefarious. <img class=" />

    The confusion that I read in the previous posts can probably be solved by renaming the heading of "VAULT" to "TYPE" (or as you call it "KIND". Because the name VAULT suggests that it is sort of a storage place, as a folder, which confuse those who asked why an item appears both in VAULT and in FOLDERS.

    I agree. I think it was more of a cognitive perception problem rather than a logistical one.

    So perhaps you can add the attribute "folder" to the parameters to build a smart folder. That way, everybody can define their own "unfiled".

    This is what I am pushing for internally. I think it is the best solution. I can't make any promises. As I said, I didn't even know this change was coming. However, I am in your corner fighting with you. :-)

    The way I see it is you can assign an item to a folder, but you don't (cannot) assign an item to a smart folder. With a smart folder it is more the other way: The smart folder will 'search' across the board for items that have a particular set of attributes (kind, tag, etc).

    A "Saved Search" may be a better name for the Smart Folder feature. It conveys the meaning pretty clearly. However, Finder has had Smart Folders for some time now which function the same. I'm not saying copying Apple is always the best thing to do, but it may actually increase confusion if we offer another nomenclature for a nearly identical feature that comes as part of Mac OS X intself.

    Additionally, I can't be certain, but the reason for the naming may have had something to do with iTunes' "playlists" and "smart playlists" features (cf. "Folders" and "Smart Folders"). I can't recall when Smart Folders were added to Finder, but 1Password's usage may predate said addition.

    I think the best option is precisely what you describe. Have the "Unfiled" Smart Folder included by default as an example, but allow users to remove it. This will also require the ability to recreate it through the use of Folders in the Smart Folder search criteria.

    Thanks again for pushing for this. I think it is a great idea and am passing it along to the developers. :-)

    Cheers,
  • DianeoforegonDianeoforegon Junior Member
    brenty wrote:

    I it is probably more useful to set up a smart folder to meet a specific need we might have.


    I can't figure out how to create a smart folder for Unfiled. How about an example?
  • khadkhad Social Choreographer

    Team Member
    Hey, Diane. I have merged the two "Unfiled" Smart Folder threads into one. Please see my post above for a more complete response, but at this time, folders are not one of the search criteria for Smart Folders. I would love to see this added in the future, but I don't have a time frame for a specific release right now.

    Please let me know if you have any additional questions or concerns.

    Thanks!
  • bwadmbwadm Senior Member
    If you need another vote:

    PLEASE add back the "Unfiled" folder!!

    The only alternative would be to be able to define THAT folder (in a way similar to smart folders in Mail.app) in the interface, but even then it would be good customer care to offer as a default what was there before (until 3.5.9).
  • roustemroustem AgileBits Founder

    Team Member
    bwadm wrote:

    If you need another vote:

    PLEASE add back the "Unfiled" folder!!

    The only alternative would be to be able to define THAT folder (in a way similar to smart folders in Mail.app) in the interface, but even then it would be good customer care to offer as a default what was there before (until 3.5.9).


    Turns out that having "Unfiled" folder shown by default also creates quite a bit of confusion among the new users.

    I am going to improve the search so that you can easily define the Unfiled smart folder:

    20110423-ddc57ucmcgm4rmxi6ym5dchjf2.png
  • brentybrenty

    Team Member
    edited April 2011
    Happy Easter, guys! :D

    beta17 wrote:
    Changed: Improved search and smart folders to allow searching items by folder. You can also use this feature to search for items that do not belong to any folder.


    Just keep in mind that this is still a beta, and 1Password version 3.6 and higher require Snow Leopard or Lion.
  • bwadmbwadm Senior Member
    roustem wrote:

    Turns out that having "Unfiled" folder shown by default also creates quite a bit of confusion among the new users.
    (**)

    I am going to improve the search so that you can easily define the Unfiled smart folder:
    (***)


    For (**):
    OK, see the point.

    For (***):
    Thanks! I have (re-) created the Unfiled folder right after I read the hint in the update note. Works very well and exactly as I expected! Saw your screenshot after I created the respective search.
    All the best! BW
  • khadkhad Social Choreographer

    Team Member
    On behalf of Roustem, you are quite welcome! :-)

    I think this solution may just make everyone happy. Let's hope!

    Cheers,
  • danielandrewsdanielandrews Junior Member
    I noticed that recently the 'unsorted' smart folder that is created by 1password got deleted - probably my doing, but regardless, I was wondering if anyone had an idea of how to re-create it?
  • khadkhad Social Choreographer

    Team Member
    edited April 2011
    Welcome to the forums, Daniel!

    I merged your post with the appropriate thread in our beta forum since the "Unfiled" Smart Folder is still present in the latest stable release. If you are using the latest beta version, you can recreate the "Unfiled" Smart Folder as Roustem showed above:

    All of the following are true, Folder is [empty]

    Of course, you can also create some "smarter" Smart Folders which may be even better suited to your organizational style. :-D

    I hope that helps. Please let me know.

    Thanks!
  • ccstepheccstephe Junior Member
    I appear to have accidentally eliminated my "unfiled" smart folder. How do I recreate it? I know how to create smart folders but I can't figure out the right instructions for the unfiled folder. Thanks.....
  • khadkhad Social Choreographer

    Team Member
    Thanks for asking! I have merged your post with the appropriate thread. Please see my post directly preceding yours and let me know if there is anything else I can help with.

    Cheers,
  • marianamariana Junior Member
    Please put this back. If it is confusing, put it as a preference and provide a line of explanation.
  • khadkhad Social Choreographer

    Team Member
    Welcome to the forums, Mariana! :-)

    Please see my post above which explains the current situation and how to recreate the folder in the beta versions where the Unfiled Smart Folder no longer appears by default.

    If you need any help recreating the Unfiled Smart Folder, we would be happy to assist you!

    Please let me know how it turns out.

    Thanks!
  • iklockiklock Junior Member
    Thank you, thank you! I now have an 'Unfiled' Smart Folder again. I did miss it so, but didn't know how to re-create it. (blush):D
  • June 20th, 2011: Version 3.6.0 just deleted my 'Unfiled' folder. Apparently this has happened to people before. Thanks for the screen shot above. Now I can make my own.
  • khadkhad Social Choreographer

    Team Member
    Welcome to the forums, iklock and Beobe. I am glad that you were able to manually create the "Unfiled" Smart Folder. :-)

    Thank you for taking the time to let us know that it is working well for you.

    If we can be of further assistance, please let us know.

    We are always here to help!
This discussion has been closed.