Customizing "All Items" View

Hi brebre,

Thanks for sharing your use case in such detail! I have a similar responsibility within my own family and, therefore, a similar pool of items I don't need very often. You're spot on that collections are essentially the same organizational tier as accounts, and while I understand how that can be disorienting, they're still my primary recommendation for organizing and viewing groups of vaults.

It sounds like you're already set up this way, but to confirm, are the 1Password account(s) signed in to your app only your own? In other words, your access to shared data with your family is via vaults you both have access to, not by way of their accounts also being added to your app?

In case it helps, I'll also share how I personally set up my collections and some insight in how in/frequently I use certain ones. Starting with the dropdown menu:

And if I go to "Manage Collections" from there, we can see how my "Mine" collection pulls from vaults across both accounts:

So in my use case, I'm using the "Mine" collection a majority of the time. It includes my private work vault, my private personal vault, and a vault I share with my spouse that contains data to which we both need access.

The "Family" vault which is shared with other family members isn't one I need often. When I do, I opt to switch to "All Accounts" or my personal 1Password account in the dropdown, and select it from the sidebar under vaults. If I did want quicker access to it though, I could create a collection that contains only that vault, similar to how the "Test" collection I currently have functions.

Since 1Password 8 keeps me in the same collection/account across sessions, I typically switch back to my main "Mine" collection (a name that has started to sound childish the more I've typed it here 😆) once I've found what I needed in another vault.

I hope you'll keep using collections, and please let me know if you have any questions. 🙂